Transcript and Certificate Release Policy
Date Adopted: July 1 2024.
Date Revised:
Date Revised:
A. Purpose
This policy is in response to Colorado HB22-1049.
B. Scope
This policy applies to all current and former students, excluding foreign students as defined in C.R.S. 23-1-113.5., who have an outstanding debt for tuition, room and board, or other financial aid funds owed to the school and request a transcript, diploma, or certificate. This policy also describes when a student may be subject to a registration hold.
C. Policy
Individuals may be subject to a transcript, diploma, or certificate hold when such individual owes certain debts to the School for tuition, room and board fees, or financial aid funds. Individuals will be subject to such a hold when debt over the amount of $300 USD is owed to the school. The school will assign this debt to a third-party collection agency when the debt amount is greater to or equal to $1000 USD.If an individual is subject to such a hold, their transcripts, diplomas, or certificates will not be released unless an exemption applies as outlined in section 2 of this policy.
Exemptions are granted for individuals who can demonstrate that the transcript/certificate request is required for one of the following reasons:
Process and Procedure for Exemptions:
Upon submission of a transcript/certificate request and documentation to verify an exemption, the School will review the request and make a determination regarding whether or not an exemption exists, as outlined in section 2, above. If it is determined that the individual has a valid exemption, the School will release the requested transcript/diploma/certificate. If the School determines that the individual does not meet the exemption criteria, the School will provide a written explanation of the denial of the request within fourteen business days.
Registration Holds:
Individuals will no longer be able to register or enroll for courses/classes if a debt over the amount of $300 USD is owed to the school. The school will assign this debt to a third-party collection agency when the debt amount is greater to or equal to $1000 USD.
Individuals have the option to establish a payment plan for an outstanding debt. An individual who wishes to establish a payment plan for a debt owed to the School should contact: [email protected]
Complaints pertaining to HB22-1049 may be submitted to the Colorado Student Loan Ombudsperson via email to [email protected].
This policy is in response to Colorado HB22-1049.
B. Scope
This policy applies to all current and former students, excluding foreign students as defined in C.R.S. 23-1-113.5., who have an outstanding debt for tuition, room and board, or other financial aid funds owed to the school and request a transcript, diploma, or certificate. This policy also describes when a student may be subject to a registration hold.
C. Policy
Individuals may be subject to a transcript, diploma, or certificate hold when such individual owes certain debts to the School for tuition, room and board fees, or financial aid funds. Individuals will be subject to such a hold when debt over the amount of $300 USD is owed to the school. The school will assign this debt to a third-party collection agency when the debt amount is greater to or equal to $1000 USD.If an individual is subject to such a hold, their transcripts, diplomas, or certificates will not be released unless an exemption applies as outlined in section 2 of this policy.
Exemptions are granted for individuals who can demonstrate that the transcript/certificate request is required for one of the following reasons:
- Job application
- Transferring to another postsecondary institution
- Applying for state, federal, or institutional financial aid
- Pursuit of opportunities in the military or national guard
- Pursuit of other postsecondary opportunities
Process and Procedure for Exemptions:
Upon submission of a transcript/certificate request and documentation to verify an exemption, the School will review the request and make a determination regarding whether or not an exemption exists, as outlined in section 2, above. If it is determined that the individual has a valid exemption, the School will release the requested transcript/diploma/certificate. If the School determines that the individual does not meet the exemption criteria, the School will provide a written explanation of the denial of the request within fourteen business days.
Registration Holds:
Individuals will no longer be able to register or enroll for courses/classes if a debt over the amount of $300 USD is owed to the school. The school will assign this debt to a third-party collection agency when the debt amount is greater to or equal to $1000 USD.
Individuals have the option to establish a payment plan for an outstanding debt. An individual who wishes to establish a payment plan for a debt owed to the School should contact: [email protected]
Complaints pertaining to HB22-1049 may be submitted to the Colorado Student Loan Ombudsperson via email to [email protected].
